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Welcome to the
Kansas City Chapter
of the
International Facility Management Association


President’s Podium
     …from the desk of
          Michele Gregg, President

President’s Podium - February 2016


Happy February! Winter has decided to make an appearance in the Kansas City Metro with blustering winds, ice and snow. This is definitely not my favorite time of year, though I know many enjoy the change in season. Whether you love or hate this time of year, stay safe! Take the necessary precautions by completing preventative maintenance throughout the year. Here’s a helpful checklist I found that covers the basics:

Preventive Maintenance Checklist


• Inspect at least twice a year, and after any severe storm.

• Create a roofing file for each building; review warranty information.

• Clear roof drains of debris (roof warranties don't cover this).

• Walk the perimeter to examine sheet metal, copings, and previously repaired sections.

• Check roof-to-wall connections, and examine flashings (at curbs and penetrations, etc.) for wrinkles and tearing.

• For single-ply roofs, re-caulk the top of face-mounted termination bars (if needed).

• For bituminous roofs, check for splits in the stripping plies.

• Keep traffic off of the roof to avoid membrane damage.

• Plan a moisture survey every 5 years to detect wet insulation or leaks.

Information provided by Richard L. Fricklas, educator, author, and former technical director at the Roofing Industry Educational Institute (RIEI), and Mark Leeman, associate at Facility Engineering Associates



• Inspect at least twice a year, with seasonal start-up and run inspections.

• Seasonal PM of chillers and boilers is involved; industry practice is to have a qualified mechanical contractor provide services.

• For cooling towers, disassemble screens and access panels for inspection; inspect the tower fill, support structure, sump and spray nozzles, fill valve, gear box, drive coupling, fan blades, and motor bearings; clean starter and cabinet; inspect wiring; check motor starter contacts for wear and proper operation; megger test the motor and log readings; and check the condition of the sump heater and contactor, and log observations.

• Pumps usually require bearing lubrication at least annually. Inspect couplings and check for leaks. Investigate unusual noises.

• Air-handling unit maintenance should include cleaning or replacing air filters at least quarterly, based on condition.

Information provided by Bob Marvin, principal at Marvin & Associates Inc., and Walter M. D'Ascenzo, senior project manager at Facility Engineering Associates



• Inspect at least annually; investigate any leaks or unusual noises.

• Domestic water booster and circulation pump systems require bearing lubrication at least annually; inspect couplings and check for any leaks.

• Domestic water heaters and boilers should be fire-tested periodically, using flue-gas analysis to adjust the flue draft and combustion air input to optimize efficiency.

• Remote drinking water chillers need condenser fan motor bearings lubricated annually. Check all contacts for wear and pitting, and run system control tests. Pump down the system and remove the refrigerant according to manufacturer instructions. Drain and replace oil in the compressor oil reservoir, including filters, strainers, and traps.

• Sump and sewage ejection pumps are replaced on an as-needed basis, but should be checked for function. Exposed pumps should be lubricated annually.

Information provided by Walter M. D'Ascenzo, senior project manager at Facility Engineering Associates



• Inspect at regular intervals, with group relamping when lamps begin to fail.

• Any luminaires that have transformers, control gear, or accessories, such as spread lenses, glare baffles, or color filters, should be routinely checked.

• Check exterior lights to make sure cables aren't torn; all screws and hardware should be in place and working, and gaskets can be replaced to provide a better watertight seal.

• Replace any burned-out lamps, and consider group relamping (to create your relamping schedule, calculate lamp life and how often lamps are used).

• Ensure that each lamp has the same color temperature.

• Re-aim adjustable lighting, if necessary.

• Dust lamps and clean lens surfaces to enhance lighting performance.

Information provided by Jean Sundin, principal at Office for Visual Interaction Inc.



• Inspect at regular intervals, according to manufacturer specifications.

• Though a licensed or manufacturer-authorized professional should inspect fire- and life-safety systems, you can make sure your certification is up to date, and ensure that reports and paperwork are handy. You should also verify that your fire-protection control panel isn't in "alarm" or "trouble" condition, check that the pressure gauges on the fire suppression agent cylinders are in the green/operable range, ensure that system piping or conduit is properly anchored, and verify that system nozzles aren't obstructed and allow adequate flow of the suppression agent into the protected space.

• Electrical systems should be inspected by a licensed electrician every 3 to 5 years; PM typically includes checking switchgear, panel boards, and connections, and cleaning and re-torquing electrical-equipment connections. Overcurrent devices should be cleaned and lubricated as required; fusible switch units should be checked to make sure all fuses within the unit are from the same manufacturer and are of the same class and rating. Note that arcing failures occur where connections have been loosened as a result of thermal cycling.

• Parking-garage surfaces should be cleaned at least twice a year, with coating replacement every 10 years. Power washing is a cheap, easy way to protect the structure and delay rehabilitation projects.

• Pavements should be crack-filled and seal-coated on a regular basis. Mill and overlay pavements should be done every 20 years.

Keep warm, keep safe, and I can’t wait to see you at the next KCIFMA Meeting!

February Program Meeting




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